eSPACE

First Name *

Last Name *

E-mail *

Phone

Event Name *

Event Description *

Start Time *

End Time *

Relationship to WFBC? *

Member

Non-Member

Church-Sponsored Group/Organization

Non-Member Group/Organization

If requesting on behalf of an outside organization, please answer the following questions:

Organization Website

Have you ever hosted an event at WFBC? *

Please briefly state the organization's purpose and mission

Please read and review the following Facility Use Guidelines document below. *

Facility Use Guidelines (rev June 2024).pdf

If you are with an organization other than Watkinsville First Baptist Church, please upload a copy of your liability coverage insurance.

Please read the statement in the Liability Agreement document below. *

Facility Liability Agreement.docx

Please sign your name in the box below which implies that you have read and understand the Facility Use Guidelines as well as agree to the Liability Agreement Document. *

Are you charging an entry fee for participants of your event? *

Yes

No, but we are accepting donations and/or hosting a fundraiser

Will your event need tables? If so, how many? (We can fit 8 people per round table.) Currently we are able to deliver tables but are not able to provide set up or tear down. We ask that each space is left according to the setup information provided.

Will your event need chairs? If so, how many? At this point, we are able to provide chairs but not room setup and teardown. After your event, we ask that each space be left according to the setup specifications provided for each room.

*If no tables or chairs are required, please select "0".

Please describe the exact table/chair needs this event would require.

Do you plan on having food or drinks at your event? *

Yes, Potluck Style

Yes, Catering Service

Yes, Refreshments/Snacks

If requesting to use the student center building, will you need access to the kitchen area?

Yes

NOTE: At this time, we cannot allow kitchen usage for food preparation.

Will you need access to the requested facility before your event begins? Be sure to designate this in the "Begin Setup" box above. *

Yes

Will you need any Audio/Visual (A/V) services during your event? (i.e - need to play a video, upload pictures, use microphones, etc.) *

Yes

What are the exact times will you need A/V services? (30 minutes setup and 30 minutes teardown will be added to this time.)

WFBC A/V equipment must be operated by a person approved by our staff. If WFBC provides A/V service, the fee is $400 (up to 5.5 hrs) or $850 (over 5.5 hrs). This fee is charged per day.

*A/V staff (either WFBC staff or WFBC-approved A/V person) is required to be present for the entire duration of the use of the A/V equipment. See fee above for WFBC personnel.

Please describe the exact audio/visual needs this event would require.

Do you agree to contact our office if any details of your event change following submission of this form? Including, but not limited to, cancellations, setup time changes, expected headcount changes, date changes, subject-matter changes, etc. *

Yes

Do you understand that submission of this form does not guarantee approval, and that requests are subject to when our church ministry calendar is finalized for that time period, and that there is no guarantee of the timing of that process? *

Yes

Do you agree and adhere to the responsibility of the setup for your event and the returning of equipment or any other items used back to its proper place upon the end of the event. *

Yes

YOU WILL RECEIVE A CONFIRMATION OF YOUR REQUEST FROM ESPACE. Once your event is approved or denied, that email will come from eSpace also. Please be aware that these emails sometimes get caught in SPAM or junk filters.

If you have any additional questions, please contact Julie Parsons (julie@watkinsville.org) or call the church at 706-769-8822.

As of 4/1/2023, all events sponsored by individuals or organizations other than Watkinsville First Baptist Church ministries will be charged a fee for cleaning/maintenance.