eSPACE

First Name *

Last Name *

E-mail *

Phone

Event Name *

Event Description *

Start Time *

End Time *

1 (wst)-- PHONE NUMBER : : Please list an alternate phone number (with area code). *

2 (wst) -- GROUP TYPE : : Please select the description that best fits your group. *

3 (wst) -- EXPECTED ATTENDANCE : : How many people do you anticipate having at the event? *

4 (wst) -- ROOM SETUP : : What type of seating is required for your event? *

5 (wst) -- DESCRIBE SETUP : : Please describe the requested setup needs for your event if you indicated "Other" above or if you are requesting multiple rooms. Please be specific for desired set-ups per room.

6 (wst) -- ROOM DESCRIPTIONS : : Please review the capacities and A/V capabilities of the rooms on the attached SEACOAST WEST ASHLEY ROOM DESCRIPTIONS (pdf).

SEACOAST WEST ASHLEY ROOM DESCRIPTIONS.pdf

7 (wst) -- NUMBER OF ROOMS : : Please select the number of rooms that your group needs. *

9 (wst) -- ACKNOWLEDGE CLEANING FEES : : Please select one of the below options to acknowledge and agree to the room cleaning fees that best describe your event. *

NO CHARGE -- Seacoast Related Ministry Events & Seacoast Small Groups

CHARGES INCURRED -- for Non-Seacoast Events charges are per room/per day based on the prices found in the SEACOAST WEST ASHLEY ROOM DESCRIPTIONS (pdf) question above

Wedding

10 (wst) -- AUDIO/VIDEO TECHNICAL NEEDS : : What type of technical needs are required for your event? NOTE - DVD players are no longer available. We suggest using your laptop to play DVDs as needed. *

NO A/V NEEDS EXIST -- this indicates there is no projection from a computer or dvd player and no necessary audio or microphone usage

BASIC A/V NEEDS EXIST -- this allows for use of a flat screen tv (approximately 50 inches) with an hdmi cable that can be connected to your laptop's hdmi port or your converter

ADVANCED A/V NEEDS EXIST -- this requires the use of microphones or audio output through the room's sound system, audio projection from a computer (onto a large screen in the room), and/or usage of the room's stage lighting system

11 (wst) -- ACKNOWLEDGE A/V FEES : : I understand and accept the below A/V Technical Fees that apply to my event. *

NO CHARGE -- for Seacoast Ministry Events, Small Groups, or Non-Seacoast Events requiring No or Basic A/V needs

CHARGES INCURRED -- for Non-Seacoast Events requiring Advanced A/V needs ($50/hour with a 4 hour minimum)

12 (wst) -- ADDITIONAL A/V STAFF : : Does your event require A/V Techs in multiple rooms? If so, additional A/V staff will be hired at the rate of $50/hour with a 2 hour minimum. *

Yes

13 (wst) -- EVENT HOURS : : Does your event occur during "Normal Operating Hours" or "After Hours"? If any part of your event occurs outside of "Normal Operating Hours", then select "After Hours". (Few events are held on Saturdays & none on Sundays). *

14 (wst) -- ACKNOWLEDGE AFTER HOURS FEES : : Please make a selection below acknowledging that you understand and agree to the After Hours Fees associated with your event which cover the cost of staff being on-site. *

NO CHARGE -- Occurs during "Normal Hours"

NO CHARGE -- Seacoast Ministry Event or Seacoast Small Group occurring "After Hours"

CHARGES INCURRED -- for Non-Seacoast Event occurring "After Hours" are $35/hour with a 2 hour minimum

Wedding

15 (wst) -- PRE-VISITS : : Two 30-minute site visits are optional prior to your event during our normal hours (Mon-Thur 9-5pm) & must be requested now. Please list specific Day/Time preference for both. These aren't for setup purposes.

16 (wst) -- CAFE (kitchen) : : Would your group like to use the Cafe (no stove) to provide food (which must be prepared prior to arrival) and/or refreshments? Use of the Cafe is available at no cost but requires your group to wash all dishes used. *

Yes

17 (wst) -- CHILDCARE : : Childcare is only provided for Seacoast Ministry Events. There are costs associated and requires the reservation of all Kidscoast classrooms. Requests maybe denied, even for Seacoast Ministry Events. *

Yes

18 (wst) -- PLEASE ACKNOWLEDGE : : The building is not available for Seacoast Ministry Events, Seacoast Small Groups, or Non-Seacoast Groups the week before Easter & the weeks before & after Christmas. *

I accept

19 (wst) -- PLEASE ACKNOWLEDGE : : Seacoast Small Groups meeting at West Campus & requiring different room set-up than what is indicated above in the ROOM DESCRIPTIONS (pdf) are responsible for adjusting & returning the room to it's standard set-up. *

I accept

20 (wst) -- PLEASE ACKNOWLEDGE : : Events occurring in the Worship Center and requiring Advanced A/V support may necessitate having a second Tech person at the rate of $50/hour with a 2 hour minimum *

I accept

21 (wst) -- LIVE BAND : : Will your group be performing live music (either by an individual, choir, or with a band)? If yes, Advanced A/V needs are required for your event *

Yes

22 (wst) -- WORSHIP CENTER STAGE : : If your event is requesting to perform live music, please review the attached WEST ASHLEY WORSHIP CENTER STAGE & DRUM SET GUIDELINES (pdf).

SEACOAST WEST ASHLEY STAGE & DRUM SET GUIDELINES.pdf

23 (wst) -- PLEASE ACKNOWLEDGE : : In the event that the A/V equipment and/or stage equipment/instruments of a room have been altered without expressed consent by the Staff of Seacoast Church, a fine of $90.00 maybe incurred by the group. *

I accept

24 (wst) -- PLEASE ACKNOWLEDGE : : A FOB (along with instructions for arming/disarming the building) maybe issued to your group to allow for building access after hours. There is a $10 fee for lost/stolen FOBs. *

I accept

25 (wst) -- PLEASE READ : : Please read and review the attached SEACOAST WEST ASHLEY FACILITIES USE AGREEMENT & HOLD HARMLESS (pdf).

SEACOAST WEST ASHLEY FACILITIES USE AGREEMENT & HOLD HARMLESS.pdf

26 (wst) -- PLEASE ACKNOWLEDGE : : "I have read and agree to the SEACOAST WEST ASHLEY FACILITIES USE AGREEMENT & HOLD HARMLESS (pdf) in the above question." *

I accept

27 (wst) -- ADDITIONAL DATES : : If your event is recurring, please complete the "Event Recurrence Rules" section below. If your events fall on sporadic dates, please list all dates below.