Print Event ID: 4267761
Schedule ID: 6758635
Location: Main Campus
Date: 08/01/2025
Owner: Carol Baker - cbaker@prov.org
Times: 7:30 AM - 3:00 PM
# of People: 800

SETUP TIME: 3:30 PM
TEARDOWN TIME: 3:30 PM

Name	Configuration	Note
5B101 / Main Dining Hall		1 8ft table, cloth and 3 chairs
5B112 / Barfield Gymnasium
5B112 / Barfield Gymnasium Stage		3 chairs on the stage for pictures
5C100 / Barfield Gym Foyer / Dining Overflow

Name	Setup In	Configuration	Note
8' Table (mesas de 8 pies) (12)
EVENT MATS / BARFIELD GYM			Gym floor needs to be covered for us to set up the tables on Wednesday morning
HOUSEKEEPING NOTES	5B101 / Main Dining Hall
PROVIDENCE AV PRODUCTION NOTES
Stackable Chairs/ Main Dining Hall (24)
Tablecloths for 8' Tables / Black or White			12 tables with white or black table clothes in the gym. And 15 chairs

Name	Setup In	Configuration	Note
Providence / Production - AV Support			we will need the computer stations for ID Badges, dining activation and tables and printer for the counselors.

Form Question and Answers

Question	Answer
Main Dining Hall Form - 5B101 / Main Dining Hall
Please describe how you intend to use the requested Space	prep day
Do you need to use the LED Screen?	No
If yes, please describe your technology needs	They are aware of the set up
Have you Coordinated with Extended Day? (Contact: Laura Varnadore)	False
Have you Coordinated with Housekeeping? (Contact: Johnny Allen)	False
Have you Coordinated with Athletics? (Contact: Melissa Pennington)	False
Barfield Gym Form - 5B112 / Barfield Gymnasium
Please describe how you intend to use the requested Space	Use for student prep day
Will you need Gym Mats? If you will have tables and chairs, you must request the mats to protect the floor. The setup must be started 3:00 PM the day before the event. The teardown will require weekend housekeeping to be hired.	Yes
Do you need tables and chairs setup?	Yes
If yes, please describe how you would like them arranged.	I will arrange them as long as they have them set-up in the gym
Do you need Providence AV Support for Lighting, Audio, Ect.?	Yes
If yes, please describe your production/media needs	we need three camera's for id pictures, 2 computers for activations and a printer for the counselors.,