GRADUATION 2026
Event ID: 4196694
Schedule ID: 6646062
Location: Main Campus
Date: 05/16/2026
Owner: Carol Baker - cbaker@prov.org
Times: 10:00 AM - 12:15 PM
# of People: 1500

SETUP TIME: 12:00 AM
TEARDOWN TIME: 1:00 PM
Space(s)
Name Configuration Note
1E151 / Fellowship Hall (Kitchen Side)
1E151 / Fellowship Hall (Projector Side)
1F147 / Fellowship Hall Kitchen
1G130 / Youth Room
1G130C / Youth Room / Kitchen
1H Entrance 1 West / Front Sidewalk / New Life
1H Entrance 2 North / Overhang Drive-Thru
1H100 / Grand Foyer / New Life / H Corridor
1H101 / Sanctuary
5B101 / Main Dining Hall
5B112 / Barfield Gymnasium
5B112 / Barfield Gymnasium Stage
5B116A / 5140 / Men's Locker Room
5B118A / Women's Locker Room
5C100 / Barfield Gym Foyer / Dining Overflow
Resources Requested
Name Setup In Configuration Note
8' Table (mesas de 8 pies) (2)
Choir Risers / Each riser can accommodate up to 18 Upper School / Middle School and 25 Lower School students need 3 risers set up on stage for choir
HOUSEKEEPING NOTES trash can/bags for clean-up after graduation service.
Podium
PROVIDENCE AV PRODUCTION NOTES
Services Requested
Name Setup In Configuration Note
Providence / JSO (Police) or Security Guard Request (Providence) we will need two officers for graduation
Providence / Production - AV Support We need the screen for the slide show, microphones for the podium, and choir. We need 3 risers set up for the choir. The black drapes on the balcony need to be taken down. This should be the same as last year.
Form Question and Answers
Question Answer
Fellowship Hall Form - 1E151 / Fellowship Hall (Kitchen Side)
Please describe how you intend to use the requested Space Hold space for graduation
Will you need Tables/Chairs? (Please make sure you request them under "Resources") No
Do you need assistance with the Projector, Microphone, or other technology? No
Youth Room Form - 1G130 / Youth Room
Please describe how you intend to use the requested Space Hold space for graduation
Do you need assistance with lighting, sound, or the projector? No
Do you need a special setup for Tables/Chairs? No
Sanctuary Form - 1H101 / Sanctuary
Check if you need additional mics and audio equipment for rental. False
Please describe your audio, lighting, and video needs. we need a microphone, podium, video screen for slide show, three risers
Main Dining Hall Form - 5B101 / Main Dining Hall
Please describe how you intend to use the requested Space Hold space for graduation
Do you need to use the LED Screen? No
Have you Coordinated with Extended Day? (Contact: Laura Varnadore) True
Have you Coordinated with Housekeeping? (Contact: Johnny Allen) True
Have you Coordinated with Athletics? (Contact: Melissa Pennington) True
Barfield Gym Form - 5B112 / Barfield Gymnasium
Please describe how you intend to use the requested Space Graduation
Will you need Gym Mats? If you will have tables and chairs, you must request the mats to protect the floor. The setup must be started 3:00 PM the day before the event. The teardown will require weekend housekeeping to be hired. No
Do you need tables and chairs setup? No
Do you need Providence AV Support for Lighting, Audio, Ect.? No
Security Request - Providence / JSO (Police) or Security Guard Request (Providence)
Are you requesting security from JSO or the Security Guard Company? JSO
Please describe your event and the need for security. We need two officers for graduation 9:00-1:00