Print Event ID: 3759871
Schedule ID: 6541379
Location: Main Campus
Date: 04/26/2025
Owner: Ashlee McCormick - amccormick@prov.org
Times: 6:00 PM - 8:00 PM
# of People: 400

SETUP TIME: 4:15 PM
TEARDOWN TIME: 12:00 PM

Name	Configuration	Note
5149A / Barfield Gymnasium
5149B / Barfield Gymnasium Stage
5149C / Barfield Gym Foyer / Dining Overflow
5150 / Main Dining Hall

Name	Setup In	Configuration	Note
8' Folding Table (4)
EVENT MATS / BARFIELD GYM			Per Housekeeping: Please no eating or drinking on the mats in the Gym. Thank you!
HOUSEKEEPING NOTES			HI, We will need the gym set up with the mats on the floor. We also need 8 circle tables with chairs from the dining hall. Please place these tables near the entrance to the gym. The DJ will also need an 8' foot table near the stage in the gym. The dining hall needs to be set up with half of the tables like normal. Please leave the area by the entrance empty we have an activity planned for that space. We will need 4 8' foot tables set up in the front of the dining hall. Please see Ashlee McCormick or Angie Miller for directions or questions about setting up.
PROVIDENCE AV PRODUCTION NOTES
Round Folding Tables / Main Dining Hall
Stackable Chairs/ Main Dining Hall (270)

Name	Setup In	Configuration	Note
Providence - FOR APPROVAL PURPOSES ONLY
Providence / Housekeeping for Weekend Events			Please clean & remove the tables and chairs after the event organizers have removed their decorations from the Gym Saturday night. Please clean the mats in the Gym and clean and reset the Main Dining Hall Saturday night after the decorations are removed so both rooms are ready for Dinner on the Grounds event organizers to setup inflatables and prepare for their event beginning early on Sunday morning.
Providence / Production - AV Support			*Need access to dimmable lights *DJ will be set up in the corner near the stage.
Providence / Registration

Form Question and Answers

Question	Answer
Barfield Gym Form - 5149A / Barfield Gymnasium
Please describe how you intend to use the requested Space	Father daughter dance
Will you need Gym Mats? If you will have tables and chairs, you must request the mats to protect the floor. The setup must be started 3:00 PM the day before the event. The teardown will require weekend housekeeping to be hired.	No
Do you need to be trained for audio in this space?	Yes
Lighting needs?	Programmable Lighting (Lighting technician required)
Please describe your media event needs.	We would like the same set up we have had in years past for the Father Daughter dance. The gym needs to have 8 round tables from the dining hall set up in the back area near the foyer for seating. There will be two photo booths. One near the locker room entrance and one near the concession entrance. The gym floor will need to be tarped for the event. We need one 8 foot table near the stage for the DJ
Do you need tables and chairs setup?	Yes
If yes, please describe how you would like them arranged.	Please see above notes (same as it's always set up for Father Daughter Dance)
Do you need Providence AV Support for Lighting, Audio, Ect.?	Yes
Main Dining Hall Form - 5150 / Main Dining Hall
Please describe how you intend to use the requested Space	Father Daughter Dance
Do you need to use the LED Screen?	Yes
If yes, please describe your technology needs	We will have the father daughter dance slideshow running.
Have you Coordinated with Extended Day? (Contact: Laura Varnadore)	False
Have you Coordinated with Housekeeping? (Contact: Johnny Allen)	False
Have you Coordinated with Athletics? (Contact: Melissa Pennington)	False
Registration Form - Providence / Registration
If this is a club, please list the club owner(s) to be listed on the online registration:	Ashlee McCormick, Angie Miller
Location Name	Providence School
Location Address	2701 Hodges Boulevard, Jacksonville, FL 32224
Ticket Price(s) and Label(s) (ex. Student $0, Chaperone $20, Alumni $15, etc.)	$50 per couple, $20 for each additional daughter
Description: This is information that will be on our website about your event. Use complete sentences.	Can you copy/paste all ticket sales info from last year? The only thing that would be taken out would be pertaining to the theme last year.
Check the grade levels your event or club is available for:	KD
Check the grade levels your event or club is available for:	1st Grade
Check the grade levels your event or club is available for:	2nd Grade
Check the grade levels your event or club is available for:	3rd Grade
Check the grade levels your event or club is available for:	4th Grade
Check the grade levels your event or club is available for:	5th Grade
Do you want to cap one or more of your registration types (ex. 16 students, 10 chaperones, 300 people)?	No
Do you want a PROMO code created for your event?	Yes
What do you want your PROMO code to be labeled (ex. alumni2024)?	Second daughter
What amount do you want your PROMO code to deduct from the price (ex. $5, $15)?	$30
What is the total amount due per registrant? The next two questions below should add up to this total (ex. $250).	Full payment - $50 per couple; $70 for a father with 2 daughters; $90 for a father with 3 daughters
What is the initial amount due for the installment payment (ex. $50)?	N/A
What amount should each of the remaining payments be, and how many remaining payments (ex. 3 payments, $50, $50, $100)?	N/A
What date is the final installment payment due?	N/A
List any event specific questions to add (ex. sandwich type, shirt size ($0, $15), homeroom teacher).	I'm guessing this would show as a chaperoned event but just double checking that we have the Student name and grade level.
List additional notes, questions, and/or needs about registration setup that was not covered above.	Please set opening date for Jan and we don't close it until after the event happens because people pay when they arrive on the night of the event. Is there a way for me to edit open date if we put it out earlier?
I do not want to publish my registration on the website. My event is by invitation only. Please send me the link when it is ready.	False