Print Event ID: 3391354
Schedule ID: 5416929
Location: Main Campus
Date: 10/19/2024
Owner: Carol Baker - cbaker@prov.org
Times: 7:00 PM - 11:00 PM
# of People: 500

SETUP TIME: 3:15 PM
TEARDOWN TIME: 6:00 PM

Name	Configuration	Note
5140 / Men's Locker Room
5149A / Barfield Gymnasium		"Chandelier" hung in the gym Install and remove gym Floor tiles covering the gym floor 6 round tables with clothes and chairs
5149B / Barfield Gymnasium Stage
5149C / Barfield Gym Foyer / Dining Overflow		8 round tables with cloths and chairs 4 8ft tables with clothes along the glass wall for serving food 2 8ft tables and clothes for check-in
5150 / Main Dining Hall
Women's Locker Room

Name	Setup In	Configuration	Note
8' Folding Table (6)
EVENT MATS / BARFIELD GYM
HOUSEKEEPING NOTES			gym floor tiles need to be placed on Gym Floor Friday night for the dance. trash cans 14 round tables with cloths 6 8ft tables
Paper Tablecloths for Round Tables (White)			White tablecloths for 12 round dining hall tables
PROVIDENCE AV PRODUCTION NOTES
Round Folding Tables / Main Dining Hall			12 tables with 8 chairs each
Stackable Chairs/ Main Dining Hall (48)
Tablecloths for 8' Tables / Black or White			6 8ft tables 6 white table cloths

Name	Setup In	Configuration	Note
Providence - FOR APPROVAL PURPOSES ONLY
Providence / Housekeeping for Weekend Events			we need a total of 14 round tables, cloths and chairs 6 8ft tables with cloths trash cans gym floor covered with tiles and removed after the dance circle hung
Providence / JSO (Police) or Security Guard Request (Providence)
Providence / Production - AV Support

Form Question and Answers

Question	Answer
Barfield Gym Form - 5149A / Barfield Gymnasium
Please describe how you intend to use the requested Space	HC Dance
Will you need Gym Mats? If you will have tables and chairs, you must request the mats to protect the floor. The setup must be started 3:00 PM the day before the event. The teardown will require weekend housekeeping to be hired.	Yes
Do you need tables and chairs setup?	Yes
If yes, please describe how you would like them arranged.	tables and chairs be set up towards the entrance wall in the gym.
Do you need Providence AV Support for Lighting, Audio, Ect.?	Yes
If yes, please describe your production/media needs	We will meet with Steven to discuss what is availble and what we need to rent.
Main Dining Hall Form - 5150 / Main Dining Hall
Please describe how you intend to use the requested Space	for refreshments
Do you need to use the LED Screen?	No
Have you Coordinated with Extended Day? (Contact: Elizabeth Olatunji)	False
Have you Coordinated with Housekeeping? (Contact: Johnny Allen)	False
Have you Coordinated with Athletics? (Contact: Melissa Pennington)	False
Housekeeping for Weekend Events Form - Providence / Housekeeping for Weekend Events
How many hours do you need housekeeping?	3 hours
Security Request - Providence / JSO (Police) or Security Guard Request (Providence)
Are you requesting security from JSO or the Security Guard Company?	JSO
Please describe your event and the need for security.	We need one officer for the dance to help with security and crowd control.